We all want to develop good habits so WE can be more productive, but have you ever considered the effect of your behavior on your colleagues’ productivity? Check out these behaviors that may be sabotaging the effectiveness of your colleagues and the profitability of your business.
Too Much Noise
With many offices going to open floor plans, it’s more important than ever to keep your voice at a level that doesn’t disturb others. If you are in a conversation that might bother your neighbors, move to a conference room or other more private location. Try a headset instead of using a speakerphone so you don’t hinder your colleagues’ productivity.
Just because your co-worker is in plain sight doesn’t mean that he wants to speak with you as you roam the halls. Perhaps the co-worker is deep in thought on a tedious project. Your interruption will cause him to lose focus and it may take him 20 minutes to get back on track after you leave. Is what you have to say really urgent or is it gossip, whining, or personal? If you need to speak with the co-worker about a work-related matter, ask to schedule a time for the discussion. Save personal discussions for lunch or after work.
Lengthy Water Cooler Chit Chat
There is nothing wrong with exchanging a few pleasantries with a colleague that you encounter in the break room or the hallway. The problem comes when a few minutes turns into 20 or 30 minutes. Your colleague may have important work to do, so don’t monopolize his time.
Texting interruptions are almost as bad as in-person interruptions. We have allowed texts to have more urgency than they deserve. Unless the co-worker’s phone is on silent, your text may break his concentration.
When you are unprepared for a meeting, you waste everyone’s time. In preparation for a meeting, write down all of your questions and comments, and bring supporting information to the meeting. Take meeting notes or minutes, so you have a record of the discussion and decisions. Make meeting conversations concise, professional, and decisive.
Too Much Email
Help your co-workers by minimizing the email you send. Before selecting “reply all” to a message, carefully consider who really needs to see the response, and delete unnecessary recipients.
Support Your Colleagues’ Productivity
You certainly can develop good habits to improve your productivity, but also be mindful of the effectiveness of your co-workers. You can help your colleagues be more productive by minimizing or eliminating interruptions, distractions, and overload.
© Passion for Order 2016